Needles, CA: Needles City Council and Needles Public Utility Authority Meeting on Tuesday.

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Needles, CA: Needles City Council and Needles Public Utility Authority Meeting on Tuesday.

A Needles City Council and Needles Public Utility Authority Meeting will be held on Tuesday, April 12th, 2016 inside the Needles City Council Chambers located off the J Street, next to the San Bernardino County Sheriff’s Department’s Colorado River Station sign and flag pole, at the Needles Civic Center located at 1111 Bailey Avenue in Needles, California.

Parking is located around the Needles Civic Center just off of J Street near the Needles Recreation Center or just off of Bailey Avenue near the San Bernardino County Needles Branch Library building.

The Needles City Council and Needles Public Utility Authority Meeting will start at 6:00pm PT with Executive Session starting at 5:00pm PT.

** Here is some additional information from the City of Needles on some of the agenda items to be discussed and possibly voted on during the Needles City Council and Needles Public Utility Authority Meeting: **

**** Public Hearing Agenda Items: ****

– Agenda Item #2: Public hearing noticed to consider all evidence and testimony for or against amending the citation process in Needles Municipal Code Chapter 2A.

Ordinance No. 580-AC amending Needles Municipal Code Chapter 2A “Administrative Citations” to provide one (1) “Courtesy Citation” with no fine and one (1) “First Citation” with the applicable fine (1st Reading — Post).

(Action Needed Agenda Item)

** Agenda Item #2: Information from the City of Needles: **

Title:

Ordinance No. 580-AC An Ordinance of the City Council of the City of Needles, California Amending Needles Municipal Code Chapter 2A “Administrative Citations” to Provide One (1) “Courtesy Citation” With No Fine And One (1) “First Citation” With the Applicable Fine.

– Background:

In accordance with the goals of the Code Enforcement Dept., to streamline processes to allow faster turn-around time for bringing properties into compliance with the city code and to become more cost efficient, the proposed Ordinance will amend the City’s current four-citation process into a two-citation process, before bringing a property to an administrative hearing. The current four-citation process allows for one “courtesy” citation, and then three citations that assign a fine for each violation of the city code. The new two-citation process will still provide the courtesy citation, and then one additional citation with the applicable fine(s), before bringing the matter to an administrative hearing. The proposed change will reduce the time involved in bringing a non-compliant property into compliance through an administrative hearing by approximately 6 months, with a substantial reduction in code enforcement expenses associated with photos, documentation, site postings, mailing, etc.

– Fiscal Impact:

Reduction of Expense to the Code Enforcement Dept. Budget.

– Environmental Impact:

N/A

– Recommended Action: Move to:

Approve Ordinance No. 580-AC Amending Needles Municipal Code Chapter 2A “Administrative Citations” to Provide One (1) “Courtesy Citation” with No Fine and One (1) “First Citation” with the Applicable Fine.

**** Recess Needles City Council and convene a joint meeting with the Needles Public Utility Authority: ****

**** Public Hearing Agenda Items: ****

– Agenda Item #3: Public hearing noticed to consider all evidence and testimony for or against adopting increases in the rates for wastewater services.

Needles Public Utility Authority Action: Resolution No. 4-12-2016-NPUA approving rates for wastewater service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of Wastewater rates.

(Action Needed Agenda Item)

** Agenda Item #3: Information from the City of Needles: **

Title:

Public hearing noticed to consider all evidence and testimony for or against a proposed increase in wastewater rates for wastewater service.

Background:

There are insufficient revenues to fully fund water and wastewater expenses, including debt, operations/maintenance, capital improvements, and a prudent reserve. In 1997 the City sold the utility assets to the newly created Needles Public Utility Authority (“NPUA”), which in turn created $65M in debt which is being paid back on a long term payment plan including revenue bonds sold in the public bond market. The $21M bond sale was predicated on the establishment of an independent rate setting body, the Board of Public Utilities (“Utility Board”) and the assurance that the utilities would be funded independently and adequately in order to assure the bond holders that they would be repaid over the 30 year period of the loan. Since then, costs have exceeded revenues and the water and wastewater utilities need additional revenue to meet bond requirements and fulfill the NPUA’s contractual, financial and regulatory fiduciary responsibilities.

In early 2014 the NPUA initiated a rate review beginning with a Cost of Services Analysis. The Utility Board then established a target revenue amount and developed a detailed rate structure to generate those funds. The proposed wastewater rate structure was included in Resolution No. 12-1-15-1 BPU (revised). The City Council acting as the NPUA Board of Commissioners received the Utility Board recommended rates and initiated the process required by the California Constitution. (Proposition 218, 1998)

Public notice was issued (mailed) on January 29, 2016, identifying the amount of the existing and proposed rates, the basis upon which the proposed rates were calculated, and the reason for the proposed rate increase, , and setting a time and place for a public hearing for the Utility Board and NPUA/City Council. The public hearing notice was published in the Needles Desert Star on February 17, 2016. Additionally staff conducted 8 community meetings and numerous meetings with individuals at which ratepayers could receive comprehensive information and determine the proposed rate impact to them and their property and fully understand the water and wastewater utilities and their funding needs. Approximately 100 ratepayers attended the community meetings, met with NPUA staff, or received a presentation of the proposed rates.

On March 15, 2016 the Utility Board conducted and concluded a duly noticed public hearing concerning the recommended rate increases and considered all written and oral comments presented. No majority protest to the recommended increases was presented under Proposition 218. At the close of the public hearing the Utility Board adopted Resolution No. 3-1516-1 BPU establishing rates for wastewater service, subject to approval by the NPUA and City Council.

Fiscal impact:

Additional revenues to the wastewater utility to fund expenses.

Environmental Impact:

N/A

Recommended Action:

Needles Public Utility Authority Action: Resolution No. 4-12-2016-NPUA approving rates for wastewater service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of wastewater rates.

Needles City Council Action: Resolution No. 2016-19 approving rates for wastewater service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of wastewater rates.

– Submitted By:

Rick Daniels, City Manager.

– Agenda Item #4: Public hearing noticed to consider all evidence and testimony for or against adopting increases in the rates for water services.

Needles Public Utility Authority Action: Resolution No. 4-12-2016-1-NPUA approving rates for water service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of water rates.

(Action Needed Agenda Item)

**** Agenda Item #4: Information from the City of Needles: ****

Title:

Public hearing noticed to consider all evidence and testimony for or against a proposed increase in water rates for water service.

Background:

There are insufficient revenues to fully fund water and wastewater expenses, including debt, operations/maintenance, capital improvements, and a prudent reserve. In 1997 the City sold the utility assets to the newly created Needles Public Utility Authority (“NPUA”), which in turn created $65M in debt which is being paid back on a long term payment plan including revenue bonds sold in the public bond market. The $21M bond sale was predicated on the establishment of an independent rate setting body, the Board of Public Utilities (“Utility Board”) and the assurance that the utilities would be funded independently and adequately in order to assure the bond holders that they would be repaid over the 30 year period of the loan. Since then, costs have exceeded revenues and the water and wastewater utilities need additional revenue to meet bond requirements and fulfill the NPUA’s contractual, financial and regulatory fiduciary responsibilities.

In early 2014, the NPUA initiated a rate review beginning with a Cost of Services Analysis. The Utility Board then established a target revenue amount and developed a detailed rate structure to generate those funds. The proposed water rate structure was included in Resolution No. 12-1-15 BPU (Revised). The City Council acting as the NPUA Board of Commissioners received the Utility Board recommended rates and initiated the process required by the California Constitution (Proposition 218, 1998).

Public notice was issued (mailed) on January 29, 2016, identifying the amount of the existing and proposed rates, the basis upon which the proposed rates were calculated, and the reason for the proposed rate increase, , and setting a time and place for public hearings for the Utility Board and NPUA/City Council. The public hearing notice was published in the Needles Desert Star on February 17, 2016. Additionally staff conducted 8 community meetings and numerous meetings with individuals at which ratepayers could receive comprehensive information and determine the proposed rate impact to them and their property and fully understand the water and wastewater utilities and their funding needs. Approximately 100 ratepayers attended the community meetings, met with NPUA staff, or received a presentation of the proposed rates.

On March 15, 2016, the Utility Board conducted and concluded a duly noticed public hearing concerning the recommended rate increases and considered all written and oral comments presented. No majority written protest to the recommended increases was presented under Proposition 218. At the close of the public hearing the Utility Board adopted Resolution No. 315-16-1 BPU establishing rates for wastewater service, subject to approval by the NPUA and City Council.

Fiscal Impact:

Additional revenues to the water utility to fund expenses.

Environmental Impact:

N/A

Recommended Action:

Needles Public Utility Authority Action: Resolution No. 4-12-2016-1-NPUA approving rates for water service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of water rates.

Needles City Council Action: Resolution No. 2016-20 approving rates for water service effective May 1, 2016 and rescinding all prior resolutions relating to the establishment of water rates.

– Submitted By:

Rick Daniels, City Manager.

**** Adjourn the joint Needles Public Utility Authority and reconvene the Needles City Council Meeting. ****

**** Consent Calendar Agenda Items: ****

All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the Needles City Council may pull an item from the Consent Calendar for discussion. Prior to Needles City Council action, a member of the public may address the Needles City Council on matters scheduled on the Consent Calendar. A 3 minute time limit per person applies. Recommended Action: Approve Items #6 through #14 on the Consent Calendar by affirmative roll call vote.

(Action Needed Agenda Items)

– Agenda Item #8: Waive the reading and adopt Ordinance No. 577-AC amending the Needles Municipal Code Chapter 12 “Licenses” adding a new Section 12.68.2 “Long Term Residential Rental Property(ies) and amending miscellaneous sections in support of this new program (2nd Reading – Adopt).

– Agenda Item #9: Waive the reading and adopt Ordinance No. 578-AC amending the Needles Municipal Code Section 6–20 establishing a “Residential Rental Property Inspection Program” (2nd Reading — Adopt).

– Agenda Item #10: Waive the reading and adopt Ordinance No. 579-AC amending Needles Municipal Code Chapter 11 “Health and Sanitation” adding Section 11.9 “Abandoned Residential Property Registration”, requiring lenders to maintain homes they seize and register the abandoned properties with the City (2nd Reading – Adopt).

– Agenda Item #11: Waive the reading and adopt Resolution No. 2016-22 approving Final Parcel Map No. 19526, subdividing 5.176 +/- acres into 4 parcels located near Needles Highway, north of Rainbo Beach RV Park and south of River Palms RV Park in the City of Needles, APN 0660-151-05.

**** Agenda Item #11: Information from the City of Needles: ****

– Title:

City Council Resolution No. 2016-22 A Resolution of the City Council of the City of Needles, California Approving Final Parcel Map No. 19526, known as Assessor’s Parcel No. 0660–151-05.

– Background:

City council approved Tentative Parcel Map No. 19526 on September 8, 2015, subject to conditions. The Planning Commission reviewed the project at the April 6, 2016 Planning Commission meeting, including the conditions that are required to be met prior to approval of the final parcel map, and concurred all conditions have been satisfied. The Planning Commission approved Resolution No. 04-06-2016 PC recommending approval by City Council of Final Parcel Map No. 19526.

– Public Notification:

N/A

– Fiscal Impact:

N/A

– Environmental impact:

N/A

– Recommended Action: Move to:

Approve Resolution No. 2016-22, approving Final Parcel Map No. 19526

– Prepared By:

Dan Williams, Building Official.

– Agenda Item #12: Waive the reading and adopt Resolution No. 2016-21 rescinding Resolution No. 2016-9 and accepting the sale of surplus city owned property to Community Healthcare Partner Inc.; 5 acres located on Bailey Avenue between the Hospital and Senior Center, APN 0185-233-57.

**** Agenda Item #12: Information from the City of Needles: ****

– Title:

City Council Resolution No. 2016-21 A Resolution of the City Council of the City of Needles, California Rescinding City Council Resolution 2016-9 Accepting the purchase offer for Surplus City-Owned Property, Buyer: “Community Healthcare Partner Inc.”, known as Assessor’s Parcel No. 0185-233-57 and 0.7 Acres of City Owned Property, known as Assessor’s Parcel No. 0185-233-56.

– Background:

City Council Resolution 2012–40 declared a 5-acre parcel located along Bailey Ave, south of the hospital, known as Assessor’s Parcel No. 0185-233-57, to be surplus and directed that a Broker Price Opinion (BPO) be used to identify its market value, initially identified as $100,000, and reduced in 2015 to its current sales price of $50,000, based upon an updated BPO.

The City has received an offer from Community Healthcare Partner Inc. (CHP Inc.) in the amount of $50,000. The buyer initially indicated a desire to reconfigure the parcel so that it abutted with the existing parcel they currently own, as referenced in Resolution No. 2016-9, now being rescinded. Instead, the buyer wants to move forward in purchasing this parcel as is, and also purchase 0.7 acres of city-owned land, i.e. APN 0185-233-56, for $7,000, located between the hospital parcel and this parcel being purchased. The attached Resolution authorizes the City Council to accept the offer for the five acre parcel, also known as APN 0185-233-57, and the 0.7 acre parcel, also known as APN 0185-233-56. All expenses associated with any lot line adjustment/merger, etc. will be borne by the buyer.

– Fiscal Impact:

$57,000 additional funds for the restricted fund.

– Environmental Impact:

N/A

– Recommended Action:

Approve Resolution No. 2016-21 accepting the purchase offer submitted by Community Healthcare Partner Inc. for the 5-acre parcel of surplus city-owned property known as APN 0185-233-57 and the 0.7 acre parcel known as APN 0185-233-56.

– Submitted By:

Cindy Semione, Planning Dept.

– Agenda Item #13: Waive the reading and adopt Resolution No. 2016-23 rescinding Resolution No. 2015-31 implementing a sales reduction program for the sale of city owned surplus properties when a construction permit is in place 18 months after the sale closing.

**** Agenda Item #13: Information from the City of Needles: ****

– Title:

City Council Resolution No. 2016–23 A Resolution of the City Council of the City of Needles, California Rescinding City Council Resolution 2015-31 Implementing a Sales Reduction Program for the Sale of City-Owned Surplus Property When a Construction Permit is in Place 18 Months After the Sales Closing.

– Background:

In support of the City Council goal for positive economic development, Resolution No. 2015-31 implemented a sales reduction program for the sale of city-owned property when a construction permit is in place 18 months after the sales closing, was approved.

Recently, the process for the sale of city-owned property has been amended, and Resolution No. 2015-31 is being rescinded.

– Fiscal Impact:

N/A

– Environmental Impact:

N/A

– Recommended Action:

Approve Resolution No. 2016-23 rescinding Resolution No. 2015-31 Implementing a Sales Reduction Program for the Sale of City-Owned Surplus Property when a Construction Permit is in Place 18 Months after the Sales Closing.

– Submitted By:

Cindy Semione, Planning Dept.

– Agenda Item #14: Authorize the Mayor to execute the System Conservation Implementation Agreement No. 15-XX 30-W096 (SCIA) between the Unites State Bureau of Reclamation and the City of Needles, CA for $505,000 of capital improvements at the Rivers Edge Golf Course.

**** Agenda Item #14: Information from the City of Needles: ****

– Title:

System Conservation Implementation Agreement (SCIA) between U.S. Bureau of Reclamation and the City of Needles, CA to Implement a Pilot System Conservation Program at River’s Edge Golf Course.

– Background:

In December 2014 the City applied for water conservation grants from the Bureau of Reclamation (BOR) for water re-use and irrigation system improvements, and turf removal at the golf course thus lessening the amount of area requiring watering. In early 2015 the City was notified that the City’s turf removal project was chosen for funding. Since that time the funding parties have developed the program details. The SCIA obligates the funding parties to provide $505,000 to the City to undertake the turf removal project as it proposed. 40 acres of turf will be removed and replaced with ground cover such as small gravel or colored clay. The second phase is to upgrade the golf course well with a variable speed pump to increase watering efficiency. Approximately 3460 acre-feet of water is expected to be saved over the ten year period of the project and will be retained in Lake Mead.

The project was identified in the Capital Improvement Program approved by the City Council. Final engineering design and preparation of bid specifications is underway with Council bid award expected in May for June–August construction.

– Fiscal Impact:

$505,000 of capital improvements will be undertaken which will result in less water use and an overall improvement to the golf course.

– Recommendation:

Authorize the Mayor to execute the agreement with BOR and the funding agencies.

– Submitted By:

City Manager Daniels.

**** Regular Agenda Items: ****

– Agenda Item #15: Resolution No. 2016-18 authorizing the city manager, or designee, access to summary criminal history information for employment, licensing or certification purposes and direct staff to process the application with the Department of Justice.

(Action Needed Agenda Item)

**** Agenda Item #15: Information from the City of Needles: ****

– Title:

Department of Justice application for Live Scan Originating Agency Identifier (ORI) Number.

– Background:

The City Council adopted Ordinance No. 576-AC allowing for medical marijuana collectives, cultivation, manufacturing and testing facilities. Included in the Ordinance is the application process which requires a background check and Live Scan is the most cost effective way as it is the applicants responsible for all fees associated with Live Scan (approximately $79.00) payable to the facility providing the Live Scan service. Attached is the Department of Justice application for an OR number allowing the City Manager, or designee, to request Live Scan for the employees of the medical marijuana facilities.

– Fiscal Impact:

N/A

– Recommendation:

I Move to waive the reading and adopt Resolution No. 2016-18 authorizing the City Manager, or designee, access to summary criminal history information for employment, licensing or certification purposes and direct staff to process the application with the Department of Justice.

– Submitted By:

Dale Jones, City Clerk.

– Agenda Item #16: Ratify execution of the 2016-2017 Fire Services Contract with San Bernardino County Fire Department.

(Action Needed Agenda Item)

**** Agenda Item #16: Information from the City of Needles: ****

– Title:

2016–17 Fire Services Contract.

– Background:

The City has petitioned the Local Agency Formation Commission (LAFCO) for annexation into the San Bernardino County Fire District with a parcel tax overlay. One of the LAFCO requirements is to have a contract in place beyond the May 2016 expiration of the current contract until the annexation can occur. Because the amount was less than either of the last two years and that time was of the essence I notified the Council at your last meeting and signed the contract subject to Council ratification. Attached is the executed document.

2014 $671,404

2015 $612,451

2016 $605,414 (Proposed)

– Fiscal Impact:

Lower cost fire service.

– Recommendation:

Authorize the proposed Fire Services contract with San Bernardino County Fire Department.

– Fiscal Impact:

– Submitted By:

Rick Daniels, City Manager.

**** You can view other City of Needles meetings agendas at the following City of Needles website address: ****

http://www.cityofneedles.com/Pages/Departments-Services/Boards/1-2015%20COUNCIL.html

For more information regarding the Needles City Council Meetings, please contact Dale Jones in the City Clerk’s Office at the City of Needles at: 1 (760) 326-2113 Ext. 345.

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